Project Management Tasks
Every project is unique, but they all have the same administrative activities.
In Overview – Project Teams, you’ll find out about how different teams approach the administrative activities.
For now, you just need to know the kinds of administrative activities there are in each phase.
Planning Phase
Planning activities are part of managing the planning phase:
- Interview designer(s)
- Bid designer(s)
- Contract with designer(s)
- Create the scope of work
- Define the budget
- Plan the schedule
- Sketch project plans
- Manage designer(s)
- Make design changes
- Approve scope of work changes
- Process pay requests and changes
- Respond to requests for information
- Ensure adherence to building code
- Ensure adherence to applicable laws
- Attend design meetings
- Write and issue meeting minutes
- Contract enforcement
- Document control
We’ll go into more detail about planning administration activities in the Planning Phase.
Bidding Phase
Bidding activities are a part of managing the bidding phase:
- Prepare the bid package
- Locate and invite bidders
- Manage pre-bid meeting(s)
- Bid the project
- Communicate with bidders
- Respond to bid questions
- Issue bid addenda as-needed
- Verify bid details
- Review, evaluate bids
- Bid negotiation and award
- Contract negotiation
- Contract preparation and issue
We’ll go into more detail about the above bidding administration activities in the Bidding Phase.
Construction Phase
Construction activities are part of managing construction phases:
- Write and issue contracts
- Monitor construction
- Contract enforcement
- Review change orders/pay requests
- Approve pay requests and changes
- Respond to requests for information
- Review and approve submittals
- Review/approve shop drawings
- Attend construction meetings
- Write and issue meeting minutes
- Document control
- Issue payments
We’ll go into more detail about the construction administration activities in the Construction Phase.